Cockpit
Overview
1. General information
HYDROVERSE CONVENTION 2025
Date: Thursday, June 26, 2025
Venue: Colosseum Theater, Altendorfer Str. 1, 45127 Essen, Germany
Organizer: H2UB GmbH
Opening hours
Exhibition:
June 26, 2025, 08.00 – 18.00 CET
Conference program:
June 26, 2025, 09.00 – 18.00 CET
Aftershow Networking:
June 26, 2025, 18.00 – 22.00 CET
Tickets & check-in
All tickets grant access to the full conference program, catering and the aftershow networking event. If you haven’t booked your ticket yet, please get one here: To the ticket platform
Upon successful registration, participants will receive a confirmation email. An e-ticket will be sent in advance, which must be exchanged for a badge and lanyard upon arrival.
There are no separate exhibitor or service passes for booth staff or service partners. However, your conference badge will include a note identifying you as an exhibitor.
Check-in
Upon arrival, all participants will receive their name badges at the registration desk either by showing their QR Code (sent by email before the event) or by showing their ID.
The registration desk is open as follows:
June 26, 2025, 07.30 – 16.00 CET
Hotel recommendations
The following hotels are in walking distance to the Colosseum Theater Essen.
Motel One Essen
Phone: +49 (201) 437 537-0
E-Mail: essen@motel-one.com
Distance to venue: 0,9 km
Flowers Hotel Essen
Frohnhauser Straße 55
45127 Essen
Distance to venue: 0,3 km
Holiday Inn Essen City Center
Frohnhauser Straße 6
45127 Essen
Distance to venue: 0,3 km
B&B Hotel Essen
Helmut-Käutner-Straße 4
45127 Essen
Distance to venue: 0,4 km
Boutique Essen City
Hoffnungsstraße 19
45127 Essen
Distance to venue: 0,5 km
Travel info
The Colosseum Theater is easily accessible by public transport (Berliner Platz station) – including various lines of the subway (U11, U17, U18), tram (101, 103, 105, 106, 109) and bus lines.
To protect the environment, we recommend using public transportation to get to the venue. If you arrive by car, we suggest using the nearby parking space at Nordhofstraße. A day ticket costs 4 Euro.
Address for navigation:
Nordhofstraße Westviertel 45127 Essen
2. Data submission
Logo & company profile
Please submit this directly after your registration to our PR & Comms Manager: Marina Scheider (marina.scheider@h2ub.com)
This information is required to have your logo and information on the website.
Required formats:
eps with embedded/path converted fonts for print
png, svg or jpg for digital devices
(png or svg format with transparent background preferred)
3. Marketing services
Here you can find our Media Kit 2025 with the event logo, an event summary with key facts and text modules as well as pictures from last year for free use. When using the photos, please refer to the source H2UB.
4. Virtual event platform
Our networking platform Swapcard will go live on xxx.
All sponsor and exhibitor packages include a virtual exhibition profile. You will receive your login data by email on xxx.
What you should do when the platform goes live:
- Expand your company profile with information as you see fit
- Create your team: Assign colleagues to your virtual company team and complete your personal profile.
- Study the list of participants, start networking and arrange on-site meetings for the conference day.
During the conference:
- Be active and check your inbound leads!
After the conference:
- The platform stays open for chats until xx.
- Export your leads and follow-up before the platform closes.
5. Information for Exhibitors
Your booth
You can take the position of your booth as well as your booth number from the floor plan provided below.
Start-up booth
Please submit your logo to our PR & Comms Manager: Marina Scheider (marina.scheider@h2ub.com)
Required formats:
eps with embedded/path converted fonts for print
png, svg or jpg for digital devices
(png or svg format with transparent background preferred)
The deadline for sending your logo is xxx.
Free public Wi-Fi is available throughout the conference and exhibition area. Your start-up package also includes a standard electricity supply for your booth.
For special requests or if you plan to showcase larger exhibits, please contact Carolin Nickel at (carolin.nickel@h2ub.com).
Basic equipment for Exhibitors
We provide for each exhibitor the booked stand space including stand construction & furniture as illustrated.
Graphics for Exhibitors
Please send all graphics to our PR & Comms Manager: Marina Scheider (marina.scheider@h2ub.com)
Premium Exhibitor
· 2x 4000x2500mm back walls
· 1x 2000x1000mm counter with company logo
Exhibiton Partner
· 2x 4000x2500mm back walls
· 1x 2000x1000mm counter with company logo
We would like to point out that we cannot assume responsibility for the printability and correctness of the back walls created. Your in-house agency is responsible for checking the open files and all designs. If you need help with the implementation, you can contact our agency, which can make you an appropriate offer if resources are available (contact details under “Further Services”).
Our agency will check the counters free of charge for you. This means that if a logo is not sent correctly, we will return it.
Please also note the printing requirements of our agency (below).
The deadline for sending the documents (back panels and logo) is xxx.
Data preparation for printing
In order to be able to process your order on time, we ask you to adhere to the following information. Please understand that we can only start processing once we have received all the information. If you have any questions regarding bleed, production allowances etc., please contact us in advance. We will be happy to help you.
We accept no liability for the accuracy of the data supplied.
File structure and color space
- Preferably PDF -X3:2003
- Open data from InDesign, Illustrator or Photoshop (linked files must be supplied)
- Color space CMYK, ISO coated V2 (ECI)
- Deep black: Cyan 100%, Magenta 100%, Yellow 100%, Black 100%
- Logos as vector form
- Switch off overprinting
- Fonts converted to paths or, in the case of open data, always supply the fonts as a separate font case
- Remove fonts and elements at least 50 mm from the edge to avoid overlapping with eyelets, hemstitches or seams
- Create formats primarily on a scale of 1:1 or 1:10
- Print data without register marks, print marks etc.
- name file with size (width x height) in mm and scale (e.g.: Apfelbaum_500x1250_1to10)
Special structure
- For white printing, the color tone must be defined as a solid and titled “White” and must be in the top layer
- For contour cutting, the color tone of the path must be defined as a solid and titled “cutcontour” and must be in the top layer
Resolution
Important: Please check the files created in the 1:1 view (100% view of the final format). The resolution shown corresponds to the maximum optical output resolution.
Fabrication allowances
- Apply rubber lip with 15mm allowance all round
- Prints that are cut to size, with a 5 mm allowance all round
- For the rest of the customization, an allowance of 10 mm is sufficient
Colors
Our ICC-profiled workflow also enables us to implement the special colors Pantone (solid un/coated) and HKS. Nevertheless, specific properties of the substrates lead to different color effects. Always include a color printout or a color-accurate proof with your order. No RAL specifications, only Pantone or HKS. Without a printout or proof, subsequent complaints about color and print are not possible. For color-critical motifs, we recommend a press proof on original material (against payment).
Clearly label your data with the job and customer name (avoid any special characters and umlauts).
- Data up to 10 MB by email
- Data over 10 MB via data link (e.g. WeTransfer)
WiFi & electricity
Free Wi-Fi (public network) is available in the conference and exhibition area. Standard electricity supply for your booth is also included in the exhibition packages.
For special requests or if you plan to showcase larger exhibits, please contact Carolin Nickel at (carolin.nickel@h2ub.com).
Set-up & dismantling
We will take care of the setup and dismantling, so you can relax and enjoy the event without any hassle. If you’re planning an advance delivery, please contact Carolin Nickel at (carolin.nickel@h2ub.com).
Catering
Throughout the event, catering incl. soft drinks, coffee, lunch buffet and coffee breaks will be provided for all participants and exhibitors. The catering areas are located within the exhibition to intensify the networking. It is not permitted to bring your own food and beverages.
Booth operation & presence of staff
Registered exhibitors are obliged to participate in the event and to put the booth into operation in time. During the event, especially during breaks, the stand should be properly equipped and staffed.
At certain times, e.g. when workshops are on, less traffic is expected in the exhibition area. Therefore, it might not be necessary to be present at your exhibition booth permanently. Let your colleagues decide when to be present at the booth and when to take advantage of the conference program.
We clean the Exhibition area before the conference starts. The exhibitor is responsible for cleaning his own stand during the event.
Security & insurance
The entrance and exit to the exhibition are checked by security. Please be aware, that there is no guarding of single booths. Each exhibitor is responsible for the security of his exhibits.
The organizer assumes no liability for objects and valuables brought in by the exhibitor, his employees or agents. The exhibitor is liable for his own stand equipment and exhibits. We recommend sufficient insurance cover.
Any damage at the conference location caused by exhibitors or their agents on the premises, whether on buildings or facilities, will be repaired at the end of the event at the cost of the person who caused the damage.
6. Contact
CAROLIN NICKEL
Events
MARINA SCHEIDER
PR & Communications